HMS PTC Meeting Minutes
President’s
Script:
(Mr.
Dauphin:) Call
the meeting to order at __7:
President’s
Report: Mr. Dauphin
I. Membership Report: Mrs. Frees
Mrs. Frees, would you please state the number of
members in good standing at this time, as well as any others in attendance?
__11__ members
present _______
others present
II. Officer’s Reports:
A. Secretary’s Report: Mrs.
Downard
You have received the minutes from our regular
meeting held
(Mr. Dauphin) I will entertain a motion to accept the
minutes as presented.
Motion: Ann Frees___ Second: __Lorraine Cange___
Is there any discussion or
questions?
Voice Vote: All
those in favor. Any opposed.
We also have received many thank you notes from
students & teachers expressing appreciation for the Test Week Snacks.
B. Treasurer’s Report: Mrs. Vanlith
Mrs. Vanlith will present the Treasurer’s Report.
(Mr. Dauphin) I will entertain a motion to accept the Treasurer’s
Report as presented.
Motion:__Lorraine Cange____ Second:_____Cindy Ward_______
Is there any discussion or
questions?
Voice Vote: All those in favor. Any opposed.
III. Information Items:
A. SchoolKidz Supply Program:
Order forms should go home to the
students in mid to late April.
B. Fireman’s Picnic:
Lorraine Cange, Chair
The school picnic date for the Fireman’s Picnic is Fri., May 18 from 12-4. (Early Dismissal Day) Ticket sales should take place the two weeks prior to the picnic.
IV. Committees & Committee Reports:
Box Tops Program:
**Total profit for this
year is $1,272.00
Campbell’s Labels Program: Sherri Reno, Chair
Papa
John’s Pizza Nights, Ron Dauphin, Chair
_Mrs. Jansen’s _Class won the Pizza party for the month of March. Total profit was $__60.20. Our next Papa John’s night will be
We will have
our Sales on the Third Thursday of each month. Flyers will be coming home in
the Wed. envelope. Fill out the coupon
attached to the flyer & mention High Mount when ordering. We get 20% of all total High Mount
orders. It will run thru June; with
proceeds going to PTC.
Market Day: Cindy Ward, Chair
March profit was $_185.11___.
Our next pickup date will be
Recipe
Book, Angie Downard, Chair
Recipe books are available for $5.00. Angie and or Cindy will give us an update on
the number of recipe books sold. The JR.
PTC is helping to promote the sale of the books.
**We have made $155.00 so far.
Jr.
PTC,
Cindy ward has been meeting with the JR. PTC on a
regular basis. Cindy will give an
update.
Spring Book Fair &
Family Reading Night L. Cange & R. Dauphin
The spring book fair is scheduled
for 5/14-5/17 5-8pm___ It is a Buy One Get One Free fair.
Staff Appreciation Luncheon:
The luncheon is scheduled for _Tuesday May 8th________. Committee updates?
(Mr. Dauphin)
At this time, I would like to entertain a motion to approve expenses for
the luncheon, not to exceed $1,100.00.
Motion: __Tracy
Haffer _______ Second:__
Is there any discussion or questions?
Voice Vote: All those in favor. Any opposed.
V. New Business:
A.
Open House
i. Mrs. Hoffman Farewell Open House
Date:
We would ask that PTC members help with set-up and server of refreshments as well and help with clean-up.
ii.
Dr. Mark Spaid Meet and Greet Open House/Spring Concert
Date: __not yet set__.
Dr. Spaid will meet with
the Staff from 5-7 and then will join in watching the Spring Concert followed
by a Community Meet and Greet session. We
would ask that
(Mr. Dauphin) I will entertain a motion to approve $_400.00_ for the purchase of refreshments (cake and juices).
Motion: __Lorraine Cange________ Second:___Krysta Redden_____
Is there any discussion or questions?
Voice Vote: All those in favor. Any opposed.
Any further discussion or questions?
B. Fundraising
Plans:
The Executive Board recommends we commit by contract with ___Market Day_ for the 2007-2008 school year Fall Fundraiser, with an early October kickoff date.
(Mr. Dauphin) I will entertain a motion to approve a contract for the 2007-20078 fall fundraiser with
_Market Day.
Motion: _Lea Stoddard________ Second:___Lorraine Cange_____
Is there any discussion or questions?
Voice Vote: All those in
favor. Any
opposed.
C. Purchases
for the School/PTC Movie Nights:
Money from the 2006 fall fundraiser was set aside to purchase audio/video cart as well as upgrade the gym sound system. ______ has researched information on the audio/ video equipment and we will like to proceed with the purchase of a DVD projector system, a cart and extra speakers.
(Mr. Dauphin)
I will entertain a motion to purchase the equipment not to exceed $1500
Motion: __Ray Gauch________ Second:__Lorraine Cange____
Is there any discussion or
questions?
Voice Vote: All those in favor. Any opposed.
D. Purchases
for the School/Dedication to Mrs. Hoffman:
In past years, PTC members
have expressed a strong desire to purchase benches and tables for the
school. With Mrs. Hoffman retiring after
serving HMS for 30+ years (as teacher, principle and supt.), we would like to
dedicate a garden area in her honor that would include a bench/table.
(Mr. Dauphin)
I will entertain a motion to have a garden established over the summer
dedicated to Mrs. Hoffman at a cost not to exceed ___________________.
**No amount was set
E. Field Day:
Field Day plans have begun. It is scheduled for Thursday, May 24th (25th Rain date). Three years in row PTC has furnished a large inflatable for the event.
(Mr. Dauphin) I will entertain a motion to approve $500.00 for the rental of inflatables for Field Day for this year.
Motion: __Lorraine
Cange _________ Second:___Cindy Ward
Is there any discussion or questions?
Voice Vote: All those in favor. Any opposed.
Any further discussion or questions?
F. Scholarship Funds:
Last year the PTC donated $500 to the HMS Dollars for Scholars fund. This fund awards scholarship to HMS Alumni that are pursuing a college degree.
(Mr. Dauphin) I will entertain a motion to approve $500.00 for a Alumni scholarship.
Motion: __Lorraine Cange______ Second:__Cindy Ward_____
Is there any discussion or questions?
Voice Vote: All those in favor. Any opposed.
Any further discussion or questions?
G. Offices for the 2007-2008 School Year:
At this time the floor will be opened for nominations for offices for the 2006-2007 school year.
Nominations for President? - Cindy Ward Accepted
Nominations for
Vice President? –
Nominations for Secretary? – Susie Rock Accepted
Nominations for Treasurer? - Ray Gauch Accepted
Nominations for (2) Trustees? 1) Ann Frees Accepted
2) Open Accept or Decline
Two Trustee positions are available at this time, with the third to be filled at the Sept. meeting.
Nominations will remain open until the May meeting, where the elections will take place.
**
VI. Conclusion:
The next regular meeting is
scheduled for
(Mr. Dauphin) Are there any additional comments or items to discuss?
(Mr. Dauphin) There being no further business, I will entertain a motion to
adjourn.
Motion: ___
Voice Vote: All those in favor. Any opposed.
The meeting is adjourned at __8:20pm.